Frequently Asked Questions

• We are new to this market. Why is this trip such a good idea for us?

• EIC Trade Missions are an ideal way to ‘dip your toe in the water’. It is an excellent introduction to a new market, enabling you to gain from the experience of others in the group while in a supportive environment. The visit will give you a good grounding, introducing you to key people in the market, an opportunity to gain an understanding of the business culture whilst meeting valuable contacts that can be followed up on subsequent visits.

 

• We already have substantial experience in this market.
  Why is this trip such a good idea for us?

• EIC Trade Missions are an ideal way to strengthen existing business relationships as well as establish high level contacts with some of the key players in the energy sector.

 

• Who should attend a trade mission on behalf of our company?

• Participating companies should ensure that the representative on the mission has authority and is competent to discuss the supply of the products or services they wish to sell. In addition they need to be able to meet all the costs of their participation.

 

• Is it possible to have two representatives from our Company on a mission?

• This will only be allowed if the mission is under-subscribed. Should you wish for more than one delegate to attend please let us know and if there is space available after the closing date we will try to accommodate your request

 

• Our Company is UK-registered but I would like to have someone from our local office
  participate in the mission, would this be possible?

• As long as it is the UK-registered company being promoted, we would be delighted to have them in the group.

 

• Will there be designated flights and hotels for the group?

• The EIC will either appoint a travel agent who can look after all elements of the travel and accommodation for you, or we will arrange for discounted flights and accommodation that can be booked directly with the airlines/hotels. Once your place is confirmed, the EIC will give you all the relevant details. You are not obliged to use our travel agent or suggested flights/hotels (see below).

 

• Is it possible for me to fly out independently from the group?

• That is absolutely fine but we would prefer it if you stayed in the same hotel as the group for logistical reasons. If not, it will be your responsibility to find out about any changes to the itinerary during the visit. If you do make your own flight and accommodation arrangements, please ensure you notify EIC of the details. This is of particular importance where ground transportation has been arranged. Coaches will leave from the nominated hotel so missioners will need to meet the coach at the hotel or make their own way to meetings.

 

• What costs does the communal charge cover?

• The communal charge is the shared cost for expenses incurred before and during the mission. To minimise the EIC’s exposure we must ask for the communal charge at the time of booking. As the expenses vary between trade missions please ask what the communal charge covers for the trade mission you are interested in.

 

• Will I be able to have any say in the programme of the trade mission?

• The programme will be tailored to suit missioners’ requirements as closely as possible. Once your booking is confirmed you will be asked to complete a Supplementary Data Form with the names of companies and individuals you would like to see included in the programme. It is the intention to organise structured group visits but with time free for missioners to make individual visits and follow-up calls.

 

• How many people will be on the mission?

• Total numbers are limited to 20 missioners to ensure group members receive the best value as possible during the visit, however please note we require a minimum of 10 missioners in order for each mission to go ahead. We advise waiting until we reach this number of delegates before booking non refundable travel arrangements